Why Foreigners Get Rejected for Apartments in Japan (And How to Get Approved)

It's estimated that about 40% of foreigners fail apartment screenings in Japan. But understanding why rejections happen helps you prepare and succeed. The screening process involves three parties: the landlord, property management company, and guarantor company. Each has different criteria, and you need to pass all of them.

1. Language Communication Concerns Landlords worry about communication during emergencies or neighbor disputes. → Solution: Designate a Japanese-speaking friend as your emergency contact 2. No Guarantor Most landlords require a Japanese personal guarantor. → Solution: Use a foreigner-friendly guarantor company like GTN (90%+ approval rate) 3. Short Visa Duration Less than 6 months remaining raises "might leave soon" concerns. → Solution: Provide written explanation of your renewal plans 4. No Rental History in Japan Landlords can't verify if you're a good tenant. → Solution: Compensate with employment certificate and bank balance proof 5. Company Size/Stability Small companies or freelancing is seen as higher risk. → Solution: Prepare multiple months of income proof 6. Nationality Bias Unfortunately, some landlords have discriminatory preferences. → Solution: Use foreigner-specialized real estate agencies

The essence of screening is risk avoidance. If you can reassure the landlord, you'll be approved. ① Guaranteed Rent Payment Proof of stable income (3 months of pay slips, bank balance) is crucial. Target: monthly income 3x+ the rent. ② No Neighbor Troubles Show you understand the rules. Demonstrate awareness of garbage sorting and noise considerations. ③ Property Care Landlords want to avoid disputes over restoration costs when you move out. Make a careful, polite impression. ④ Long-Term Tenancy Short stays mean losses for landlords. Mentioning you plan to stay 2+ years makes a positive impression.

Document Checklist:
• Residence card (ideally 6+ months validity)
• Passport
• Employment certificate or contract
• Pay slips (last 3 months)
• Bank balance proof (target: 6+ months rent)
• Emergency contact (someone in Japan) Application Tips:
• Dress neatly for viewings
• Answer questions honestly
• Express your intention to "stay long-term"
• Get the real estate agent on your side